9. Tap or click OK to apply the configuration.
Moving printers to a new print server
You can use the Printer Migration Wizard to move print queues, printer drivers, printer processors, and printer ports from one print server to another. This is an efficient way to consolidate multiple print servers or replace an older print server.
When you move printers, the server on which the printers are currently located is the source server, and the server to which you want to move the printers is the destination server. With this in mind, you can move printers to a new print server by following these steps:
1. In Print Management, press and hold or right-click the source server, and then tap or click Export Printers To A File. This starts the Printer Migration Wizard.
2. On the initial page, note the printer-related objects that will be exported, and then tap or click Next.
3. On the Select The File Location page, tap or click Browse. In the dialog box provided, select a save location for the printer migration file. After you enter a name for the file, tap or click Save.
4. Printer migration files are saved with the.printerExport extension. Tap or click Next to save the printer settings to this file.
5. After the wizard completes the export process, tap or click Open Event Viewer to review the events generated during the export process. If an error occurred during processing, you can use the event entries to determine what happened and possible actions to take to resolve the problem. When you have finished, exit the Event Viewer.
6. On the Exporting page, tap or click Finish to exit the Printer Migration Wizard.
7. In Print Management, press and hold or right-click the destination server, and then tap or click Import Printers From A File. This launches the Printer Migration Wizard.
8. On the Select The File Location page, tap or click Browse. In the dialog box provided select the printer migration file you created in steps 3 and 4, and then tap or click Open.
9. Tap or click Next. Note the objects that will be imported, and then tap or click Next. On the Select Import Options page, choose one of the following options in the Import Mode list:
■ Keep Existing Printers When you choose this option and existing printer queues have the same names as those you are importing, the wizard creates copies to ensure that the original printer queues and the imported printer queues are both available.
■ Overwrite Existing Printers When you choose this option and existing printer queues have the same names as those you are importing, the wizard overwrites the existing printer queues with the information from the printer queues you are importing.
10. On the Select Import Options page, choose one of the following options in the List In The Directory list:
■ List Printers That Were Previously Listed Choose this option to specify that only printers that were previously listed are listed in Active Directory.
■ List All Printers Choose this option to specify that all printers are listed in Active Directory.
■ Don’t List Any Printers Choose this option to specify that no printers are listed in Active Directory.
11. Tap or click Next to begin the import process. After the wizard completes the import process, tap or click Open Event Viewer to review the events generated during the import process. If an error occurred during processing, you can use the event entries to determine what happened and possible actions to take to resolve the problem. When you have finished, exit the Event Viewer.
12. On the Importing page, tap or click Finish to exit the Printer Migration Wizard.
Monitoring printers and printer queues automatically
Printer filters display only the printers, printer queues, and printer drivers that meet specific criteria. Through automated notification, you can use printer filters to automate monitoring of printers.
In Print Management, you can view existing filters by expanding the Custom Filters node. If you expand the Custom Filters node and then select a filter, the main pane shows all printers or print drivers that match the filter criteria. Print Management includes the following default printer filters:
■ All Printers Lists all printers associated with print servers that have been added to the console
■ All Drivers Lists all printer drivers associated with print servers that have been added to the console
■ Printers Not Ready Lists all printers that are not in a Ready state, such as those with errors
■ Printers With Jobs Lists all printers associated with print servers that have active or pending print jobs
You can create a new custom filter by follow these steps:
1. In Print Management, press and hold or right-click the Custom Filters node, and then tap or click Add New Printer Filter to start the New Printer Filter Wizard.
2. On the Printer Filter Name And Description page, enter a filter name and description. If you’d like the number of matching items to be displayed after the filter name, select the Display The Total Number Of Printers check box. Tap or click Next.
3. On the Define A Filter page, define the filter by specifying the text box, condition, and value to match in the first row. If you want to further narrow the possible matches, define additional criteria in the second, third, and subsequent rows. Tap or click Next when you are ready to continue.
NOTE When you use filters for monitoring and notification, you use the Queue Status text box the most. This text box enables you to receive a notification when a printer has a specific status. You can match the following status values: Attention Required, Busy, Deleting, Door Open, error, Initializing, IO Active, Manual Feed Required, No Toner Ink, Not Available, Offline, Out of Memory, Out of Paper, Output Bin Full, Page Punt, Paper Jam, Paper Problem, Paused, Printing, Processing, Ready, Toner Ink Low, Waiting, and Warming Up.
TIP When you are matching conditions in a filter, you can match an exact condition that does exist or one that does not exist. For example, if you want to be notified only of conditions that need attention, you can look for Queue Status conditions that are not exactly the following: Deleting, Initializing, IO Active, Printing, Processing, Waiting, Warming Up, and Ready.
4. On the Set Notifications (Optional) page, you can specify whether to send an email message, run a script, or take both actions when the specified criteria are met. Tap or click Finish to complete the configuration.
You can modify an existing custom filter by following these steps:
1. In Print Management, expand the Custom Filters node. Select and then press and hold or right-click the filter with which you want to work. On the shortcut menu, tap or click Properties.
2. In the filter’s Properties dialog box, use the options provided to manage the filter settings. This dialog box has the following three tabs:
■ General Shows the name and description of the printer filter. Enter a new name and description as necessary.